10 Minute Daily Tool for 100% More Productivity
The Daily Time Blocking Planner is the perfect tool for planning your day!All you have to do is write down what you want to do today, estimate the time for each task, then block off time for that task. Although this is very simple, I find it's essential to productivity.
The moment you schedule your tasks, you transform them from an ephemeral wish list to a concrete action plan. You are at least twice as likely to accomplish your tasks when you have a concrete plan. This is called Time Blocking. Here's a 5 minute video describing my process.
Each planner is 130 pages of 60# Text weight paper.
Benefits of Time Blocking
- You get more done.
- You feel better about yourself and your work.
- You're less overwhelmed when you get tasks out of your brain and on to your plan.
- Having a plan helps you overcome procrastination.
- Small time investment for a big productivity boost.
Here's How I Time Block:
STEP 1: Write your list of tasks on the left- It helps to use a separate running list of tasks, or your notes from yesterday.
- Break large, complicated tasks into smaller sub-tasks.
- Estimate in increments of 30 minutes. Group smaller tasks into one 30min chunk.
- Put this estimate in the TIME column.
- Choose the hardest, most overwhelming, most procrastinated task. That’s your frog.
- Write it at the top (this sets intention).
- Schedule it first in your day.
- Start with your appointments of course.
- Put a circle in the STATUS column of your next hardest or most important task
- Block a time for that task in your schedule on the right (based on your time estimate)
- The least important tasks will naturally not make it into your plan for the day
- Wow! You now have a concrete plan for the day, full of getting important things done!
- Check off your tasks in the STATUS column as you go.
- Treat your tasks like doctor’s appointments; show up to them on time and take them seriously.
- IMPORTANT: Don’t beat yourself up when your plan goes to crap! This will happen often. But you’ll still be more productive with a plan than without one. Just adjust the plan and keep going. When you find yourself way off track wasting time on social media, don’t beat yourself up, just say “Oops, this isn’t what I want to be doing right now, I’ll do this later” and get back to your schedule.
- Just get started. When you have an overwhelming task, it helps to schedule just 15 or 30 minutes to just get started working on it. Usually, once you start, you hit your stride and get a lot more done than you thought you would.
- As other tasks come-up, capture them in the notes section and either add them to your schedule or keep them for the future.